Abstract of FSC (C135556) Chain of Custody procedures for Swiss Timber International SAGL
The overall responsible person for compliance with all applicable FSC requirements is the Managing Director, Russia and CIS.
In our company, FSC related training is relevant for all full time employees. Training covering the full CoC system is provided to all staff based on this manual. Initial training is conducted before initial assessment and additional brief training is conducted once per year, after the results of the external FSC audit are available. New staff will be personally introduced to the manual before they start to work. Managing Director, Russia and CIS is responsible for implementing this training procedure
To enable us to monitor the CoC system effectively, we maintain records covering all steps and elements of our COC system.
Swiss Timber International SAGL purchases the following material categories for its FSC transfer operations: FSC 100%.
The correct certificate registration code of the supplier is included on the shipping document (e.g. RA-COC-123456) (Correct codes of the suppliers can we check from the certified supplier list at http://info.fsc.org/).
If any of the standard conditions are not fulfilled, the material can NOT be accepted as certified and is not labelled with internal FSC labels. If supplier has labelled the material as certified, such labels shall then also be removed to avoid confusion.
For all certified material Swiss Timber International SAGL uses a separate accounting code starting with the letter F, Thus it is always possible to separate and identify certified material from non-certified in the accounting programme.
All products which are sold as certified are sold with the claim “FSC 100%”, thus the sales claim is always same.
Each waybill and invoice may cover only exclusively certified material. Material is always identifiable based on FSC labels, which are shown on the waybill.
Purpose of this procedure: the purpose of this procedure is to ensure correct handling of non-conforming products.
Definition of non-conforming product: product or material labelled with FSC trademarks or registered or sold with an FSC claim, for which Swiss Timber International SAGL is unable to demonstrate that it complies with FSC eligibility requirements for making claims and/ or for using the FSC on-product labels.
Points of action
In case non-conforming products are discovered in storage or production facilities, we will take the following actions:
1. Immediately remove any on-product FSC claims.
2. Register products as non-certified.
3. Immediately stop any sales of non-conforming products accompanied by FSC claims.
In case non-conforming products have been sold with an FSC claim, we will take the following actions:
1. Identify all relevant customers, advise those customers in writing within three (3) business days of the non-conforming product, and maintain records of this communication;
2. Notify NEPCon http://www.nepcon.org/ about this action.
Once immediate actions have been taken as described above, we will take the following actions:
1. Identify causes for the occurrence of non-conforming products.
2. Take appropriate action to prevent re-occurrence.
3. Inform NEPCon on the case of non-conforming products and the corrective and preventive actions taken.
Trade and customs laws
Purpose of this procedure: Ensure compliance with all applicable trade and custom laws when importing or exporting products with FSC claim.
Points of action:
1. If possible, we will avoid purchasing products through companies located in countries considered as tax havens and being involved in other financial transactions, which support tax fraud in the country where the products are, manufactured. In cases where trading trough countries considered as tax havens cannot be avoided, we will check if this is a violation of the trade legislation in the country of our supplier.
2. We check that products are classified correctly in terms of qualities, species and quantities on official customs documents. If not, we take action to get the custom declaration corrected.
3. Products must be legally exported from the exporting country. We will check the legislation of the country of export.
4. We verify that there is evidence of custom fees having been paid.
5. If any timber species contained in a product is included in the CITES list of endangered tree species, we will check that there is a valid CITES license.
6. If the export country has an EU endorsed Timber Legality Assurance System (TLAS) under the FLEGT programme, then the product shall be accompanied by a valid FLEGT license. We will check the validity of the FLEGT license. (Currently not applicable, since there is no FLEGT licensed timber yet available).
1. We will not engage with trading through companies located in countries considered as tax havens or other financial transactions with the aim at avoiding legally applicable taxes and fees.
2. We ensure that products are correctly classified on official customs documents in terms of qualities, species and quantities.
3. We export only products that can be legally exported.
4. We ensure timely payment of all applicable export fees and other custom related fees.
5. If any timber species contained in a product is included in the CITES list of endangered tree species, we will obtain a valid CITES license covering the delivery.
6. Export from countries with an endorsed FLEGT TLAS system to EU: The products shall be accompanied by a valid FLEGT license. (Currently not applicable as there are no EU FLEGT licensed products available in the marketplace yet).